Privacy Policy
1. Introduction
Jones & Sands Publishing (“we”, “us”, “our”) is committed to protecting the privacy and personal data of our users. This Privacy Policy outlines our practices with respect to the collection, use, disclosure, and safeguarding of your personal information when you visit and interact with our website, jones-sands-publishing.com. We recognize the importance of data protection and align our operations with the highest standards of compliance, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
We handle your data with care, transparency, and the intention of giving you control over your personal information. By accessing or using our website, you acknowledge that you have read and understood this Policy.
2. Scope and Data Controller
This Privacy Policy applies solely to data collected through the website jones-sands-publishing.com. As the data controller, Jones & Sands Publishing determines the purposes and means by which your personal data is processed. For any privacy-related concerns or requests, you may contact us at [email protected].
3. Categories of Personal Data We Process
We collect and process the following categories of data, depending on how you interact with our website and services:
a. Usage Data:
Includes IP addresses, browser type and version, time zone settings, URL clickstreams, pages viewed, session durations, and navigation patterns.
b. Account Data:
Includes your name, email address, telephone number, mailing or billing address, and account login credentials. This information is typically provided when you create an account or engage with our services.
c. Profile Data:
Includes your preferences, reading and browsing behavior, purchase history, saved items, and content consumption within the website.
d. Communication Data:
Includes messages sent via our contact forms, customer service interactions, support requests, complaint details, and communication logs between you and our team.
e. Technical Data:
Includes device type, operating system, browser plug-in types, screen resolution, hardware information, and other system configuration data transmitted by your device.
f. Transaction Data:
Includes payment method details (processed through secure third-party services), purchase and delivery records, and order history.
g. Preference Data:
Includes opt-in or opt-out choices for marketing communications, product interest indicators, content subscriptions, and notification settings.
4. Legal Bases for Processing Personal Data
We process your personal data under one or more of the following lawful bases, in accordance with GDPR Article 6:
– Contractual Necessity: Where processing is necessary to fulfill a contract with you, including providing requested services or completing transactions.
– Consent: Where you have provided clear, informed, and express consent for processing, particularly in relation to marketing activities and cookies.
– Legitimate Interests: Where processing is necessary for our legitimate business interests, provided these interests do not override your personal rights.
– Legal Obligation: Where processing is necessary to comply with legal or regulatory obligations, such as tax, accounting, or responding to lawful governmental requests.
For users protected under CCPA, we do not “sell” personal information as defined by the act. You may opt out of any information sharing not covered by the above legal bases.
5. Your Rights
Under applicable data protection laws, including GDPR and CCPA, you have the following rights regarding your personal data:
– Right to Access: Obtain a copy of your personal data and related information about our processing activities.
– Right to Rectification: Request correction of inaccurate or incomplete data.
– Right to Erasure: Request deletion of your data where no legal or contractual obligation for retention exists.
– Right to Restriction: Limit how we process certain personal data under specific circumstances.
– Right to Data Portability: Request a structured, commonly used, machine-readable copy of your data to be transferred to you or another provider.
– Right to Object: Oppose processing based on legitimate interest or direct marketing.
– Right Not to Be Subject to Automated Decision-Making: You may request human intervention in decisions based solely on automated processing.
To exercise any of these rights, you may contact us at [email protected]. We address all verified requests without unnecessary delay.
6. Security Measures
Jones & Sands Publishing implements technical and organizational measures to secure your data:
– Encryption: All sensitive data transmitted is encrypted using industry-standard protocols (e.g., HTTPS, TLS).
– Access Controls: Access to personal data is strictly limited to authorized personnel with role-based controls.
– Backups: Data is regularly backed up and monitored for integrity and availability.
– Employee Training: Staff handling personal data receive ongoing privacy and security training.
While no method of data transmission or storage is entirely foolproof, we endeavor to protect your data against unauthorized access, alteration, disclosure, or destruction.
7. International Data Transfers
Where required, we may transfer your personal information outside of your region, including to jurisdictions lacking equivalent data protection laws. In all such cases, we ensure appropriate safeguards are in place, including:
– Standard Contractual Clauses (SCCs) approved by the European Commission
– Binding Corporate Rules
– Equivalent data protection certifications or adequacy decisions
You may request a copy of applicable safeguards by contacting [email protected].
8. Data Retention
We retain your personal data only as long as necessary for the purposes stated herein, or as required by applicable law. Retention periods differ based on data category:
– Usage Data: up to 12 months
– Account and Profile Data: retained for the life of the account and for up to 6 years post-deletion
– Communication Data: retained for 3 years from last contact
– Transaction Data: retained for 7 years for tax and accounting purposes
– Technical Data: anonymized statistics retained indefinitely
– Preference Data: retained until preferences are updated or withdrawn
When data is no longer necessary, we securely delete or anonymize it.
9. Cookie Policy
Our website uses cookies and similar technologies for multiple purposes. These fall into the following categories:
– Essential Cookies: Necessary for core site functionality and security.
– Functional Cookies: Enable personalization features and remembering of user settings.
– Analytics Cookies: Provide aggregated insight into website use to improve performance.
– Performance Cookies: Assist with measuring load times, responsiveness, and uptime.
Further details on individual cookies and their functions can be found in our Cookie Settings panel available on our website.
10. Cookie Management and Legal Compliance
You may manage cookie settings directly through your browser or via the cookie consent banner on jones-sands-publishing.com. Our cookie practices comply with GDPR and CCPA by virtue of:
– Obtaining prior consent where required (e.g., for non-essential cookies)
– Offering clear opt-out mechanisms
– Respecting “Do Not Track” signals where technically feasible
11. Children’s Privacy
Our website and services are not intended for individuals under the age of 13. We do not knowingly collect or solicit personal data from children. If we discover that we have inadvertently collected data from a child under 13, we will delete that data promptly. Parents or guardians concerned about their child’s data may contact us via [email protected].
12. Updates to This Policy
We may revise this Privacy Policy to reflect changes in our practices, technology, or regulatory requirements. Substantive changes will be notified by prominent notice on jones-sands-publishing.com. Continued use of our website after changes have been posted will constitute your consent to such updates.
13. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please contact:
Jones & Sands Publishing
Email: [email protected]
Website: jones-sands-publishing.com
We are committed to full compliance with all applicable data protection laws and to responding promptly and transparently to all privacy-related inquiries.